Advance Pay needs to be initialised in a new month before the Normal Pay. You cannot initialise a Normal Pay; then only process Advance Pay.
Advance Pay deduction can only be deducted in the same month (In the Normal Pay), our system is not designed to do advance pay deduction in the following months.
If you have an advanced pay deduction in the following month, then you will need to use a pay element to do the deduction manually yourself.
To process Advance pay in Access EasyPay, please follow the steps below:
Go to the Payroll module
Double-click Check Pay Records and click Initialise.
Change the Record Type to Advance Pay
Click Next and enter the Advance Report ID, eg, HariRaya2026
Under the Additional Condition, you may click '+' to specify this Advance Pay to a specific Race or Religion. (this is optional)
Enable the EPF/SOCSO/EIS checkbox if this advance is to contribute to EPF/SOCSO/EIS. (If the Advance is to be given in full and EPF/SOCSO/EIS comes later at the end month, then leave this checkbox unchecked)
Click on the Computation tab.
Select Fixed Amount if the advance is given in a fixed amount, eg, $500.
Select Percentage if the advance is given in percentage, eg. 50 for 50%.
Click Save, Next and select the employees over.