Skip to main content

Core: Cannot add another employee ID of the same person in the Core module

I processed Other Pay for this employee but encountered an error. This employee only has one Normal Pay record but they have different employee IDs. Cannot process the same employee in a month

Updated over 2 weeks ago

In Access EasyPay, it is a rule that in a month you cannot have the same employee with the same record type appearing more than once even if the employee has a different employee ID.
​
For example, if you have an employee terminates and re-join in the middle of the month

  • previous employee ID: A001 hire date: 1/1/2000 and cessation date: 5/7/2025

  • current employee ID: A001T hire date: 15/7/2025

You cannot have both employee IDs, A001 and A001T appear in the same pay record.
​
The best option will be to use the latest employee ID A001T to process salary from 15/7/2025 till the end of the month, insert a pay element called Backpay Salary (previous employment), and enter the salary for employee ID A001 till 5/7/2025. If this pay element does not exist in the system, you can create it. Refer to create a pay element.

Related Articles
Payroll General: Process advance pay for my employee
Payroll General: Cannot initialise payroll for an employee who has two increments in a month
Did this answer your question?